General Data Protection Regulations (GDPR)
Thorner CE Primary School Privacy Notice
The new General Data Protection Regulations will be enforced from 25 May 2018 to replace the current Data Protection Act. Thorner CE Primary School takes its responsibility under the GPDR extremely seriously to ensure that we meet and comply with our obligations in the use of, processing and holding of personal data.
Privacy notice for parents/carers
Under data protection law, individuals have a right to be informed about how Thorner CE Primary School uses any personal data that they hold about them. Thorner CE Primary School complies with this right by providing ‘privacy notices’ (sometimes called ‘fair processing notices’) to individuals where we are processing their personal data.
This privacy notice explains how Thorner CE Primary School collect, store and use personal data about children.
The personal data we hold
Personal data that Thorner CE Primary School may collect, use, store and share (when appropriate) about children includes, but is not restricted to:
Contact details, contact preferences, date of birth, identification documents
Results of internal assessments and externally set tests
Pupil and curricular records
Characteristics, such as ethnic background, eligibility for free school meals, or special educational needs
Exclusion information
Details of any medical conditions, including physical and mental health
Attendance information
Safeguarding information
Details of any support received, including care packages, plans and support providers
Photographs
CCTV images captured in school
Thorner CE Primary School may also hold data about children we have received from other organisations, including other schools, local authorities and the Department for Education.
Why Thorner CE Primary School use this data
Thorner CE Primary School use this data to:
Support pupil learning
Monitor and report on pupil progress
Provide appropriate pastoral care
Protect pupil welfare
Assess the quality of our services
Administer admissions waiting lists
Carry out research
Comply with the law regarding data sharing
Thorner CE Primary School’s legal basis for using this data
Thorner CE Primary School only collect and use children’s personal data when the law allows us to. Most commonly, we process it where:
We need to comply with a legal obligation
We need it to perform an official task in the public interest
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Less commonly, we may also process children’s personal data in situations where:
We have obtained consent to use it in a certain way
We need to protect the individual’s vital interests (or someone else’s interests)
Where we have obtained consent to use children’s personal data, this consent can be withdrawn at any time. We will make this clear when we ask for consent, and explain how consent can be withdrawn. Some of the reasons listed above for collecting and using children’s personal data overlap, and there may be several grounds which justify our use of this data.
Collecting this information
While the majority of information Thorner CE Primary School collects about children is mandatory, there is some information that can be provided voluntarily.
Whenever Thorner CE Primary School seek to collect information from you or your child, we make it clear whether providing it is mandatory or optional. If it is mandatory, we will explain the possible consequences of not complying.
How Thorner CE Primary School store this data
Thorner CE Primary School keep personal information about children while they are attending Thorner CE Primary School. We may also keep it beyond their attendance at the school if this is necessary in order to comply with our legal obligations. Elevate Multi Academy Trust and their academies use the Information and Records
Management’s Society toolkit as their retention schedule. This schedule sets out how long we keep information about children.
To view a copy of the schedule and any other GDPR statutory polices please go to www.Meadowside.nyorks.sch.uk and click on Elevate MAT.
Data sharing
Thorner CE Primary School do not share information about children with any third party without consent unless the law and our policies allow us to do so. Where it is legally required, or necessary (and it complies with data protection law) Thorner CE Primary School may share personal information about children with:
The local authority – to meet the Academy’s legal obligations to share certain information with it, such as safeguarding concerns and exclusions
Elevate Multi Academy Trust and their other Academies
The Department for Education - to meet the Academy’s legal obligations to share certain information with it, such as attainment and progress
The pupil’s family and representatives
Educators and examining bodies
School pupils after leaving us
Our regulator, e.g. Ofsted
Suppliers and service providers – to enable them to provide the service we have contracted them for
Financial organisations
Central and local government
External and internal auditors appointed by Elevate Multi Academy Trust
Survey and research organisations
Health authorities
Security organisations
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Health and social welfare organisations
Professional advisers and consultants
Charities and voluntary organisations
Police forces, courts, tribunals
Professional bodies
Diocese
National Pupil Database
Thorner CE Primary School is required to provide information about children to the Department for Education as part of statutory data collections such as the school census.
Some of this information is then stored in the National Pupil Database (NPD), which is owned and managed by the Department and provides evidence on school performance to inform research.
The database is held electronically so it can easily be turned into statistics. The information is securely collected from a range of sources including schools, local authorities and exam boards.
The Department for Education may share information from the NPD with other organisations which promote children’s education or wellbeing in England. Such organisations must agree to strict terms and conditions about how they will use the data.
For more information, see the Department’s webpage on how it collects and shares research data. You can also contact the Department for Education with any further questions about the NPD.
Transferring data internationally
Where Thorner CE Primary School transfers personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.
Parents and children’s rights regarding personal data
Individuals have a right to make a ‘subject access request’ to gain access to personal information that Thorner CE Primary School holds about them. Parents/carers can make a request with respect to their child’s data where the child is not considered mature enough to understand their rights over their own data (usually under the age of 12), or where the child has provided consent.
Parents also have the right to make a subject access request with respect to any personal data Thorner CE Primary School holds about them. If you make a subject access request, and if Thorner CE Primary School does hold information about you or your child, we will:
Give you a description of it
Tell you why we are holding and processing it, and how long we will keep it for
Explain where we got it from, if not from you or your child
Tell you who it has been, or will be, shared with
Let you know whether any automated decision-making is being applied to the data, and any consequences of this
Give you a copy of the information in an intelligible form
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Individuals also have the right for their personal information to be transmitted electronically to another organisation in certain circumstances. If you would like to make a request please contact our Data Protection Officer.
Other rights
Undata protection law, individuals have certain rights regarding how their personal data is used and kept safe, including the right to:
Object to the use of personal data if it would cause, or is causing, damage or distress
Prevent it being used to send direct marketing
Object to decisions being taken by automated means (by a computer or machine, rather than by a person)
In certain circumstances, have inaccurate personal data corrected, deleted or destroyed, or restrict processing
Claim compensation for damages caused by a breach of the data protection regulations
To exercise any of these rights, please contact our data protection officer.
Complaints
We take any complaints about our collection and use of personal information very seriously. If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.
To make a complaint, please contact our Data Protection Officer.
Alternatively, you can make a complaint to the Information Commissioner’s Office:
Report a concern online at https://ico.org.uk/concerns/
Call 0303 123 1113
Or write to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Contact us
If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact the Data Protection Officer:
Dianne Mousley
dianne.mousley@northyorks.gov.uk
